Your boards are about to approve next year’s landscape budget without a signed contract in hand.
That is not a budget. That is a guess.
Here is what most vendors count on: CAMs letting each HOA go to bid separately, one property at a time, with no coordinated timing and no portfolio pressure. The moment you bundle your communities into a single bid package, the vendor’s math changes. Fewer routes, one account relationship, one crew schedule. That efficiency has a dollar value, and a vendor who wants the full portfolio will price to protect it.
Start 90 to 120 days before your budget year closes. Not 30. Thirty days gives you time to sign whatever lands on your desk.
Require line-item pricing on every bid. Mowing frequency, mulch by the cubic yard, fertilization applications, irrigation visits. A lump sum looks clean until your board needs to dispute a missed service and there is nothing to point to.
Get photo-verified service logs routed to you, not just the individual community contacts. When a board asks whether the mulch installation happened, you answer it before the meeting starts.
One ask: if your renewals are coming up, send us a message. We cover Palm Beach, Broward, and Miami-Dade, and we work with CAMs managing multiple communities at once.
