Commercial Landscape Maintenance for HOAs and Commercial Sites

A resident brings phone photos of overgrown beds at the entrance to the board meeting. The manager calls the landscaper to ask what the crew did last week and gets a promise instead of an answer. In South Florida, 1 missed visit in July can make a property look neglected, and a contract that only says “maintenance” gives the manager nothing to show the board.

Green Image runs commercial landscape maintenance programs for HOAs, condominium associations, office parks, retail centers and industrial sites across Palm Beach, Broward and Miami-Dade. Every program has a written scope, a named account manager and photo documentation after every visit, so you know what was done without driving the property.

What a commercial landscape maintenance visit includes

Visit frequency is set in the proposal, usually weekly during the rainy season. A standard commercial lawn maintenance visit covers:

• Mowing: turf cut at the right height for the grass type and season. See commercial lawn care for how height and frequency are set.
• Edging and string trimming: walks, curbs, beds, tree rings and fence lines kept crisp.
• Blowing: clippings and debris cleared from walks, parking areas, pool decks and entrances.
• Bed care: hand weeding, debris removal and spot checks for pests or plant decline.
• Shrubs and hedges: shaped on a rotation so sight lines, signage and walkways stay clear. Larger cuts follow our hedge trimming schedule.
• Irrigation eyes on: broken heads, dry zones and standing water get flagged in the visit notes and routed to irrigation for repair.
• Litter pickup: common areas, parking islands and retention areas picked up before mowing.

Every Visit Proof: how each visit is documented

After every visit, the crew uploads photos to CompanyCam showing the work completed and anything that needs attention next: a dying shrub, a broken head, a limb over a walkway. Your manager gets that record without asking for it. For HOA landscape maintenance, this is what the manager brings to the board meeting when a resident says the crew skipped their building.

Once a month, your account manager sends a documented service summary that rolls up the visits, the issues found, what was fixed and what is waiting on approval. Boards, owners and REITs get a paper trail instead of a verbal update.

How your account manager runs the program

1. Kickoff: before the first visit, we document the scope, the schedule, gate codes, sensitive areas and who approves extra work.
2. Direct line: you call your account manager, not a general office line.
3. Monthly summary: a written review of the month with photos and open items.
4. Stay close: the account manager raises issues such as declining turf, a tree leaning toward a building or a failing zone before they turn into complaints.

Our headquarters is on Glades Road, so commercial grounds maintenance in Boca Raton is home territory, and crews run routes from there across all 3 counties.

Rainy season versus dry season

South Florida has 2 maintenance seasons, and the program changes between them.

From roughly June through October, heat and daily rain push turf and shrubs into fast growth. Mowing stays weekly, hedges need more frequent cycles, weeds move into beds quickly and drainage problems show up after storms. This is also hurricane season, so canopy thinning and palm work through our tree care team should be done before the peak of the season.

From roughly November through May, growth slows and irrigation does most of the work of keeping turf alive. Controller run times and wet checks matter more than mowing frequency. It is also the best window to refresh beds with mulch installation and seasonal color ahead of the busy months at clubhouses and retail centers.

What sits inside the scope and what is a line item

Every proposal names each of these as either included or as a separate line item, so nothing appears on an invoice the board has not already seen:

• Fertilization and pest control: turf, palm and ornamental applications under our fertilization program.
• Mulch and seasonal color: scheduled refreshes by bed and by season.
• Irrigation repairs: parts and labor beyond the visual check on each visit.
• Tree and palm work: trimming above the reach of the maintenance crew, removals and storm cleanup.

Properties that keep maintenance, irrigation, and fertilization and pest control with Green Image qualify for our lifetime plant warranty on every plant and tree we install and maintain. If one dies, we replace it.

Start with a walk of your property

An account manager will walk the property with you, then send a written Property Assessment with photos and plain recommendations within 72 hours. The proposal follows in the same format every time. Request a free quote or call (561) 309-9603.